The outfits are tailored, the caterer is cooking, and your “I dos” are just around the corner. As excitement and nerves continue to swirl, consider these last-minute wedding planning tips to ensure a smooth, stress-free celebration. In this guide, you’ll find ideas that help you stay organized and focus on what really matters. Learn about all the steps, including:

Confirm all vendor details and contracts
Finalize your wedding day timeline
Double-check guest accommodations and seating
Prepare an emergency kit for the big day
Relax and enjoy the moment

Here’s how to wrap up planning and enjoy your day.

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When you have your wedding event at Modern Moments, you can rest easy knowing one of the biggest days of your life is in experienced, caring hands.

From our professional event planning services to a day-of venue coordinator that will tackle post-event cleanup, we’ve seen to every detail so you don't have to. Contact us today to see how we’ll put our expertise to work for you and your once-in-a-lifetime love.

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Confirm All Vendor Details and Contracts

Signing a contract with a vendor is just the beginning of your relationship. As the big day approaches, increase contact with vendors to double-check key details, such as:

Arrival times.
Setup requirements.
Headcounts and special dietary needs (for the caterer).
Seasonal flower availability (for the florist).
Loadout/pickup/cleanup times for other vendors, like the band and furniture rental company.

Finalize Your Wedding Day Timeline

Look at your wedding day like a family trip to a foreign land. The best way to ensure success is to create an itinerary so that every person in attendance—guests, wedding party, and vendors included—is on the same page.

Your timeline should include all key events. If necessary, add in location (where in the venue or at what secondary location the event will occur) and key people involved.

For example, your timeline might look like this:

Ceremony: St. Basil’s Church, 2pm-4pm
Cocktail Hour: Hotel Avalon lobby, 4:30pm-5:30pm
Reception & Dinner: Hotel Avalon Ballroom C, 5:30pm-9pm
Speeches: Hotel Avalon Ballroom C (parents, maid of honor, best man), 7pm-8pm
First Dance: Hotel Avalon Ballroom C (bride and groom), 8pm

Build in buffer time to accommodate unforeseen events, especially if you have multiple venue changes.

Double-Check Guest Accommodations and Seating

To avoid fielding a bevy of panicked texts and emergency phone calls on your wedding day, double-check guest seating and related logistics in advance. This includes confirming accommodations for out-of-town guests and giving everyone accurate venue addresses and up-to-date directions.

It can also be helpful to provide numbers for local taxi or car services and to share contact information for the venues and a trusted non-wedding party helper as well.

Also take a moment to review the seating chart for the reception and make adjustments for no shows and/or last-minute additions.

Prepare an Emergency Kit for the Big Day

Even the most robust planning can’t account for every possible hiccup. But you can tackle the unexpected with grace when you come equipped with a wedding day emergency kit.

Include essentials and location- and you-specific items, such as:

A sewing kit
Stain remover
Bandages
Extra makeup
Haircare supplies
Pain relievers
Copies of your vows
Phone chargers
An umbrella
A change of footwear

Give the kit to someone you trust who is willing to be the point person for anyone who needs a helping hand.

Relax and Enjoy the Moment

All the time and energy you put into planning should pay off with a relaxed and enjoyable wedding day. In other words, you’ve done everything you can. Now it’s time to focus on what truly matters: Your wedding.

To that end, it’s important to delegate day-of tasks to friends, family, or your wedding coordinator. As you make the rounds and greet your guests, also take moments together as a couple to soak up the joy and make your own memories. And remember, no wedding is perfect, but you have the power to glide over minor blips and keep your happiness firmly intact.

Plan Your Perfect Wedding Day with Modern Moments!

Modern Moments specializes in both indoor and outdoor wedding events, with dual venues that can hold up to 300 of your nearest and dearest friends and family. Complimentary tables and chairs save you on furniture rental, while affordable rates ensure you can honor both your aesthetic and your budget. It’s a dream venue for your dream wedding—schedule a tour to see it for yourself!

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